Email vs. Online File Sharing

Choosing the right tools for the completion of any job is essential for its success, and this also applies to computer systems and its various applications. Doing so otherwise will not only lead to confusion, but may also lead to loss of valuable information. Communication tools based n web services are no different, and you must pick the appropriate one to successfully complete your task.

Email is rated as the most preferred web-based communication tool. There are a host of free services for users to choose from, and some very reputed names in this category are Google, Yahoo and Hotmail. Their features such as powerful mail searching capabilities, platform independency and most importantly, the fact that they are free to use, make them perennial favorites. No doubt most of us still make use of free programs like Thunderbird and Outlook to access our emails.

Regardless of what email program you may be using, you must have used it sometime to send files to people in your contact list. This is primarily because emailing is so easy, all you need to do is attach the file and click on “Send”, and you are sure that they will see your email the next time they login, or maybe on their mobile devices.

But is that what always really happens? Sending files using email programs does not always ensure the rightful delivery of your message. Moreover, email programs can also keep storing all the attachments sent, thus adding the clutter in your mailbox and system.

Disadvantages of Using Emailing Systems for Sending Files

Primarily, let us highlight the various issues involved in sending attachments via email.

  • It may happen that either your email program or your friends’ refuses the transmission of any attachments. This can happen because of a number of reasons, most common ones being the size of the file or an overzealous antivirus or firewall protection.
  • Spam filters can sweep your message directly to the junk/spam folder, without giving your contacts a chance to see your email.
  • Your colleague or friend may never notice the email that you sent. Either their inbox was too cluttered, or your message got lost in their inbox.

Next, we address the second problem. With the passage of time, numerous emails with equal number of attachments may fill up your inbox. This way, the older versions of files you send earlier are not deleted, and may still show up when searched. So when you send an updated version of the same file, there are possibilities that the receiver mistakenly clicks open the wrong one. This could result in a huge confusion, or even worse.

Online file sharing systems is the answer to all the problems highlighted above, and this method can be effectively used for sending any kind of attachments to your friends or work group members. Files can be uploaded to a secure location, and each member of your group can download the file in a secure environment. This method also allows you to always keep the latest version of a file ready for download.

The internet is home to some very good online file sharing services. However, it is best to do your own research before signing up with any provider. Security is an important aspect to gauge the efficiency of any such organization. A reputed online file sharing provider will offer a number of support layers for groups to create privacy and security conditions for the safety of their data.

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